New Registration Website
TourPro 5 has the same familiar and easy-to-use look and process, but it’s completely rewritten from the ground up for MUCH faster experience, is mobile friendly, and paves the way for the next 10 years by improving the supportability and ability to add features. We’ve “modernized” around the edges, organized things just a bit, and have maintained all of the previous flexibility of customizations available to you.
One difference you will appreciate is the new tab interface for registrations. If the Studio has never registered, they will be brought to the “Start a Registration” tab. Once they open a registration, they will be brought to the “Open Registrations” tab. All past events will appear in the “History” tab. Quick Tips and Instructions can now closed and opened for better screen space.
Importing from Other TourPro Customers!
Your studios can now import their registrations from other Competitions / Conventions! This allows “Studio A” who just loaded 100 kids and 125 routines into TourPro on another site to copy that to your site, and visa versa. TourPro will copy over the attendees, routines, put the attendees in the routines, assign pricing, and even attempt to “map” the level of the dancers into the equivalent on your system. While some clean up may still be needed, this is a HUGE time saver and should also cut down on data entry mistakes like date of birth ;)
Please Note: If you wish to be excluded from this capability please let us know. You can choose to either participate, or opt-out of this capability. If you participate, any of the studios from any TourPro customer can import their registration from your system, and all of your customers can import from any of the participating TourPro customers.
On your site, the Studio would select to Import.
They are prompted for the name of the other company, and for their sign-in credentials on the other system.
If it matches, they can select which event they attended that they want to copy to your system.
Then the waiting begins… For really large registrations it can take 10 minutes, so please be patient.
Once the import is complete, they will be brought to the Attendees area to confirm their registration details. During checkout, the system will review that all of the details are valid; for example, if they imported a routine with a style that doesn’t exist in your system it will flag the routine with an error and not allow checkout.
Uploading Video and Photos!
The new Media Manager allows for Photo and Video uploading, of course, fully configurable based upon the type of routine. You can even specify the number of photos that are allowed.
In the example below, photogenic allows both Video and Photo, Modeling only allows Photos, while Hip Hop does not allow either.
Once uploaded the Play button becomes available.
Within TourPro, simply go to your Routine Styles & Order preferences (Preferences -> Competition) and identify which styles have Video and Photo. You can even disable Music if you want to.
To turn uploading on / off, go to the Season Editor and make your selections. For example you may want to turn off Uploading just prior to the event.
Making the Most of Covid-19 in 20-21!
We’ve added a few features to help you do alternative events, to help you schedule when you can go in-person with limited capacity and to help with those Studio Credits.
Virtual Conventions Paywall!
You can now register as you normally would, and then host a virtual event using video streaming. Using our new paywall, you quickly assign the rooms to the attendees, and they can log in and participate in the class. Our system monitors to make sure that only one paid attendee can view the video stream, so they won’t be giving out their password. On other systems, this feature can cost 20% or more of the revenue – but this is now included with your TourPro system for no additional charge. Call us to arrange a demo.
If you are doing virtual events, you don’t need to get all your judges together in a room – just use WebJudge. It works with modern browsers to allow them to see the regular judging screen, just like they are at an event. Combine this feature with MIMO, and they can even critique remotely. If you didn’t know, MIMO is an industry-leading world-class application that you can use to produce streaming events. Normally we use it just to record the critiques but it has amazing capabilities just waiting for you. Call us to arrange a demo.
What is a WebApp? The TourPro WebApp is a web-only version of the IOS / Android app, except it works on ANY browser, including a phone. So they don’t need to download the app – just navigate to it. The app is branded with YOUR logo and colors. And did we mention that our App consistently receives a 4.7 to 4.9 rating on the Apple Store?
The web app can really help you to communicate live event status with your attendees, as well as post results and event status. We are providing the web app FREE for this coming year – if we can prevent sickness to your customers we are pleased to do what we can do.
If you want to see what yours looks like, go to “https://yourcompany.tourproapps.com”
For example, https://velocity.tourproapps.com or https://breakoutcomp.tourproapps.com. Contact us if you aren’t sure of the URL to use and for a demo.
Scheduling by Studio!
Little did we know last year when we added the ability to optimize the Performance Order by Studio that it would be so helpful this year. Since then we added the ability to generate the scheduling blocks by Studio.
When Creating your Schedule using the Block Scheduling Manager, under Select Block Sorts, select Studio. You may combine this with other categories to get detailed lists of blocks by routine, or you can simply use the sorting at the Session or Block level.
The Show Planning Aid (Block Scheduling Manager -> Blocks Tab) will also now ask you if you want to get a total by Studio as well.
In both Sessions and Blocks, you can preset how you want the routines sorted.
You can use this to:
- Use blocks to separate by studio, then sort by your favorite sort.
- Keep Studios Together checkbox – if you do have multiple studios performing in the same session, you can use this to generate an optimized schedule while keeping the Studios performing separately.
- Use the Optimize conflicts to minimize the conflicts within the session, even though it is all the same studio.
There are two new tools in place to help you manage your credits.
- In Form letters we have a new tag <<AvailableCredits>> to pull in the amount of unused credits for a studio so you can email them what they have available.
- Splittable Credits – previously when a credit was used, it would simply mark the credit as used, but only apply the amount of the balance to the Registration. For example if the credit was $5000 but the amount of the registration was only $4500, the studio would “use up” the entire $5000 credit. Now, if you mark the credit as “Allow Split (Partial Use)”, in the same scenario, it would reduce the credit from $5000 to $4500, mark the credit as being used, AND make a new credit for the $500 remaining for the studio to use on another registration. Go to Registration by Studio -> Credits and check Allow Partial for the credits that you want to make this available for. Call us if you would like to set all of your unused credits to Partial Use. In the example below you can see the full history of the original $1773 Credit.
- As a reminder you can also report on Transactions in BackOffice -> Transactions.
But wait, there’s MORE!
Custom Report Lists
Sometimes less is more, particularly in lengthy lists that you can’t remember which report you run! Go to preferences -> Behavior -> Reporting / Printing and select Enable Custom Report Lists. When set to Yes, you can then mark which reports you want for both the Show Order and Final Score Summaries.
“Other” is now a valid selection in the system and on-line. Report presets can include or exclude as needed.
TourPro integrates with SmartWaiver. Previously waivers were either “good for the event” or “good for the year” – we’ve added a new option for waivers to be good for the season. When the participant goes to sign a waiver, it will check to make sure they haven’t already signed one for the season. The system will automatically mark any registration of the participant within the season as having been signed.
You can now “scratch” a routine in the Judge Monitor. Click on Routine Details, and select Scratch Routine. This will put a line through the routine as well as through all reports they appear on.
More Drag n’ Drop
We’ve added drag n’ drop in the session scheduler to sessions and blocks.
Judge / Tab Chat
More chatting isn’t a good thing, unless it’s with the Tabulator! Turn on the chat feature in Preferences -> Behavior -> Judging to let your judges communicate with the Tabulator.
More Options to show Judge Scores
If you show the Judges how the other Judges are scoring, you can now show totals, detail, or both. In Preferences -> Behavior -> Judging and “Show Totals” or “Show Both”
On the Studio page you’ll now add as many emails as you like, and select to automatically include them in the emails that you send.
But wait, there’s STILL MORE!
The Media Assistant is a “stand alone” tool you can use to download an entire copy of the Routines, and perform all of the recording functions. If you don’t want to have to sync, or if you need to add a backstage iPad and are out of system you can attach, this is a great option. Call us for a Demo!
New Sync Server
We are moving up to the latest version of MirrorSync which should work better over poor internet connections. You’ll get the new version when we do your upgrade.
All New Servers!
We’ve also replace all of our web and FileMaker servers with the latest tech. This makes syncing and the web go as fast as possible, as well as help prevent unnecessary outages.
As always, don’t hesitate to reach out and ask more about these features, or if you have ideas for new ones, let us know!