Introducing TourPro 7!
Version 7
11/28/2022
Internal Use Only –
This is considered confidential and proprietary and is only intended for use by TourPro customers. Sharing outside of your organization is strictly prohibited and considered a violation of your agreement.
Happy Holidays TourPro Land!
We are excited to kick off this new season with TourPro 7. Please review the new updates in version 7. This a major update to the TourPro system building on nearly 240 new features, changes and fixes. Any new feature requests will be added to our consideration at this point so that they can work their way into next years major release of TourPro. Our goal is to do a final update prior to January 1, 2023 to correct any last minute items. Some highlights include:
- Automatically capture Routine Time Overages While Uploading Music
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Registration Site
- Import Roster and Routines from an Excel File and Faster assignment of Dancers
- Skinnable Registration Header/Footer
- Ability to just make a payment
- Import Roster and Routines from an Excel File and Faster assignment of Dancers
- Major Speed Increases for Syncing
- Graphical Event Stat Charts
- Enforceable Deposit Fees
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Complete Paypal Merchant Integration
Registration Website
Check for Music Overages and Collect Payment During Upload
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Before Upload
Upload a Song that Triggers Extended Time
After Upload
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Import or Copy/Paste into the Roster and Routines
Roster
Routines
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From the Roster Click “Import Your Students from a File”
Import Attendee Data appears
An example CSV file
Paste into the text area, then Load Next, identify the Field / Column Mapping
Identify the columns and correct date format
Import and voila! Submit to save changes.
Routines
Routines Data import button
The sample file contains only the relevant fields |
Warnings for Registrations with Deposits
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Ability for Studio to Make a Payment without closing Registration
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Streamlined Dancer Selection for Routines
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PayPal Integration
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Studio can now Print Routines with/without Fees on the Registration Portal. While adding routines and also on the checkout page, the studio can now print their routines with and without fees. |
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Sort Dancers While Adding to Routine When adding dancers to a routine, you may want to sort them by name or type. You can now shift-click on the column headers to select multiple columns to sort by.
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Themed Header / Footer
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Enforced Deposit Fees
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Check the “Apply Routine Deposit Penalty during Checkout”
The “Forfeit” fee is applied during checkout. |
Event Add-Ons tab added to the detail page
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Reg Cutoff Can Be Renamed
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Student Emails can be captured
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Added Custom Home Page Text
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Ability to Not Show Studio Credits When Going to Checkout
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Ability to Not Show “Recompete” routines in Studio Portal Results
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Events are now listed in ascending order on the Studio’s home page. |
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Non-Binary can be disabled so it is not an option for attendees on the Registration Site. |
Registrations
New Season Overview Capability
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By Seasion
Detail – Pick the Event
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Waitlist function Create an Event to serve as the waitlist. You may want to put the dates in the past if you don’t want the studios to select it. In the configuration for the waitlist event you can also prevent people from adding in their attendees and routines by disabling those in “Additional Controls” while editing the Event.
Create a registration for the Waitlist event.
In Summary -> Agreements and Reservations, select the waitlist for event.
To see the waitlist – go to Registration by Event, select the event. From the magnifying glass, click the “Show Event Waitlist”
The waitlist for that event is displayed.
You can see all the waitlisted registrations and click the Move to Event to move them from the waitlist to the |
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Fixed the highlighting in registrations for event to highlight the history button correctly if they have other events for the current season
Green indicates they have other registrations for this season – the first number is the number of registrations for this season and the second number is the total registrations in the system.
Click the History button to see the detail. |
Registrations by Event – Select the Event – Reg List |
Email When Studio Imports from a Partner You may receive an email notifying you when a Studio has imported their registration from another TourPro customer.
Preferences -> Behavior -> Registration -> Email Notifications |
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Invoices now include attendee fee total, which includes the sum of competition, convention, and addon fees instead of just an individual’s fees to attend. |
Registration / Financial
Add-ons and Adjustments can now apply to a specific category (Student, Teacher, Observer or Routines) to adjust amount owed by category. This allows for an adjustment of fees to be calculated against before coupons are run OR for a manual adjustment of fees without the need to override any particular object such as the routine fee. |
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Ability to track attendee deposits by specific type. If you select a type of deposit required for Attendees, you have the option to select All Student Types (All Teacher Types, All Observer Types). Previously you could only select the total number of Students / Teachers / Observers. This feature combined with the attendee limits will allow you to discontinue reservations for specific attendee types. Previously the studio would only know a particular type was sold out when trying to add the attendee as the specified type. Now, if there is a reservation, it will save that number of student types for the Studio. Combined with the feature below, you have full visibility and control of all attendee subtypes. |
Registration Website will Show |
Updated Agreements and Reservations Screen
Registrations -> Summary Tab
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The number of routines allowed can now be set based on the number of attendees they are bringing. For example, if they are bringing 10 attendees then they are allowed 20 routines, but if they are bringing 50 attendees they can be allowed 100 routines. The system will limit them, but you can always override by setting a value in the Registration Summary -> Agreements & Reservations.
As they add or remove attendees, the limits are automatically recalculated. |
Preferences -> Pricing -> Deposit Quantity Rules
Season Control -> Edit Current Season -> Edit Event Select Allowed Routines Based on Attendee Count
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If you do Conventions and take Deposits but want to allow 0 Routines? The “Cash/Check” option can be renamed to “Convention Only” Set Web-Preferences “Allow Studio to enter 0 Routines for Deposit” to 1 |
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Competition Exempt. You can select if a particular attendee type should be Competition Exempt – they will not be available during selection of dancers in the routine. For example one-day participants or based on age.
Preferences -> Pricing -> Tiers & Attendee Fees -> select the Attendee Fee -> select Comp Exempt.
Exclude Attendee types by Account type. In the same area you can also exclude the specific type of attendee for specific account types. |
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Automatic Routine Leveling based on Dancers in the Routine If you are still having your studios select the level of the routine, there are new options for the system to automatically select the level for them. Please contact us for assistance if you are interested in this feature.
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Sending Invoices Prior to Registration Close… When sending an invoice to a registration that is not closed, the system will update the pricing before sending the invoice. However, please note that if you send an invoice prior to payment and closing of the registration the interim invoice may not reflect the final amounts. |
Registration / Communications
Form Letters/Templates (Event Manager -> Form Letters)
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Fixed 5160 Routine Labels for 3 across and 10 down printing – Registrations by Studio -> Communications -> Labels |
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Registration/Notes
Registration Notes now automatically logs every time the registration is open / closed along with the total fees at the time and whether or not the Checkout Rules were run. This can be disabled in Preferences -> Behavior -> Registration |
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Added sticky note capability to the registration notes to keep the most important notes at the top of the list. Click on the Star icon to denote it as a Sticky Note. |
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Registration / Attendees
Added Attendee Email field to Attendee/Attending Records. Click on the attendee and go to the Waiver tab.
To enable attendee emails, go to Preferences -> General -> Web Preferences. Search for email
You can configure the system to collect the Student (teacher/observer) email on the Registration screens and also during the waiver process.
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Corrected a display issue with fee override dialog boxes for teachers and observers to show Fee and Discount simultaneously.
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Attendee Errors can now be seen in Season Registration List View for quick auditing.
Registrations by Event -> Reg List
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Registration / Routines
Minimum Age for a Group Size – you can now enter a minimum age of the performer for a routine size – i.e. no 6 year old in a group.
Preferences -> Competition -> Routine Group Sizes… |
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Automatic Detection of “Too Similar” Routine for a Dancer – This preference will disallow the same dancer from performing in two routines of the same age, size and genre. For example, if you are in one Teen Jazz Small Group you may not perform in another Teen Jazz Small Group.
Preferences -> Behavior -> Routine Rules |
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Minimum Number of Routines Per Registration – this setting will let you set a minimum number of routines that each registration is required to register.
Season Control à Edit the Event -> Event Limits and Judging. |
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Scheduling
Date Warning – Added warning on the Session builder if a sessions date is set to something outside of the event’s start and end dates |
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Schedule Lock – Checkmark this when you are ready to freeze the schedule and performance order.
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Competition Manager – Edit Existing Performance Order
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Color Coding is added to the Age Category – simply set the color in your preferences.
Preferences -> Competition -> Competition Age Divisions
In the Performance order Editor the Age Division will show the color of the Age Division. |
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The Show Planning Aid will now support events where Specialized Divisions (Levels) are not used. |
Competion Manager -> Create Performance Order / Schedule -> Blocks -> Reports -> Show Planning Aid |
Added new sort: AgeDiv-AvgAge |
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Competition
Competition / Competition Monitor
Quickly “Average” a Missing Judges Scores Ever had a missing judge and had to calculate and enter their scores while they were absent? Click this button to quickly “average” a judges score based on the scores that have been entered.
In the Tools menu, click “Enable Judge Average Score” On the right side above Set to Record, click the Fill-in Missing Judge Score. Make sure you do this after all judges have completed their scoring. |
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Mobile App Updates for the Tracker and Streaming can be updated from within the Competition Monitor.
Under Tools, click to Enable Tracker
The Tracker Menu Appears
Set the Timezone
As you “Set to Record” the system will automatically follow along.
You can now also set the Streaming Links from this menu.
With these changes, the “Live” system is only needed for Voting within the app if you use that feature.
This requires that the tabulator is configured with two internet connections. Please contact us for assistance. |
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Added Routine Makeup Errors to the Competition Monitor to help the Tabulator catch accidental errors. |
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Competition / Judging
“Easy Tap” button allows judges to quickly set the routine score in the range they desire – i.e. Platinum. Once they have the initial score they can adjust using the arrows or by entering a specific score.
To enable this, Preferences -> Behavior -> Judging -> Enable Tap Score -> “Easy Tap”
Configuration In Preferences – >Judging & Awards –> Judging You will find the Judging Categories, and Designations. The system will automatically set the values that the judges will be assigning based upon the percentages of each category.
When you click the
For example, my Diamond level would assign the following scores for each score category depending on if they select High Med or Low.
If you wish to always set a particular category to the highest level, locate the … icon in the Judging Categories area. Select “EasyTap-Always Give High Score for this Category. For example, some areas of the country usually give a 10 for “Appearance.”
If the automatic generation of the values does not work for you, click the “Do Not Automatically Refresh Individual Scores” at the top of the Designation Table. You can then manually enter the scores you would like the judges to give for each designation and range. |
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Tabulator / Judge Messaging with Specific Judges
The Tabulator can now communicate to a selected judge and the judges can now communicate to the Tabulator without including the other Judges.
From Tabulator – Click the Judge Message button to display a list of the current judges.
In the top, you can enter a message to send, then click the Send Message button to send that message to a specific judge. Or, Send to All to send to everyone.
To clear a message, click on the blue highlight.
From the Judge – the Tab Message will turn blue when they receive a message, or they can click the button to send a message to the Tabulator
The most recent message is displayed in a “texting” view – they can also just click the Yes No Ok button to send that.
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Compare Button has been moved to the lower area to make it more visible.
This button shows the Judges how they ranked similar routines and optionally the total score.
Preferences -> Behavior -> Judging/Scoring
Locate the Hide Judge Comparision Tool setting. You can either check to hide the feature, or, click to select the criteria to determine the routines to Compare. For example, if you select Age-GroupSize, then routines of the same Age category and Group size would be displayed.
To hide the routine total score, select a setting that is indicated with “Hide Totals” |
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iPad Performance Improvements
The interface and scripts have been adjusted to improve the speed when judging.
Please remember the Tabulator computer should always be plugged directly into the router.
To improve performance further, you may also want to use iPad – ethernet wired adapters.
Click Show Routine Overall to see the Total Score
Click Score History to show recent routines in order. Use Next / Previous buttons to navigate as desired showing 10 routines at a time. |
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Nominations Button On Tabulator shows the count of nominations for a routine. Click on the button to show the detail of the nominations |
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Quickly Show Unscored Routines – click on the Filter area on the top left corner of the tabulator, then “Show Unscored Routine List”
This opens a new window with just the unscored routines and will not interrupt the tabulator screen. |
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When Connecting an iPad, the menu has been adjusted to more clearly identify the intended action. |
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Ability to Assign Nominations for Particular Judges with Fast Data Entry Screen
Competition Monitor -> Tools Nomination Method – Specific Categories for Each Judge
The Nominations button appears.
In each column, select the Judge(s) that should be allowed to nominate for the items beneath the Judge Selection.
For example, Judge 1 will be able to select Technique Overall and Choreography
And Judge 2 will be able to select Second Overall
You may also enter a range of routine numbers to limit force the selection within the range.
Click the Save button at the bottom of the page.
On the Judges screen, the Nominate button appears in blue.
Click on the Nominate button and the entry screen appears. The first category is automatically selected.
Click on the Routine # entry box (top right) then search. If the routine fits the criteria (size, age, level, etc) then it will automatically be added as a Nomination.
Continue by clicking each category until complete.
Configuration Preferences -> Judging & Awards -> Awards, Markings and Scholarships
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Competition / Reporting / Nominations
New Combined Report You can now select multiple Award Presets and combine them into a single report. This is useful if you have a number of reports with just the “top 1” and you want to combine them into as few pages as possible.
Competition Manager-> Competition Award Presets |
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Saved Report Results Every time that a report is run, the results are now saved. You can see what the result were at a specific point, and you can also combine reports into one PDF for posting on the web.
Competition Manager-> Competition Award Presets
The entire list of reports that were run are displayed with the date/time of the last time they were printed.
Click the Print icon to reprint that report.
You can also click the Combined Report column and select the desired order to create one big PDF file of all the results in the order you like. |
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New Show Order Reports
Remember you can click the Enable Custom Lists button to make the drop-down list only contain the reports that are relevant to you. |
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True Talent – Results by Category report can be run by “Overall” or by “Detail”
This is a powerful report in that you can use it to run your entire event.
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New Options to Identify the Number of Top Scores for Reports
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From the Preset Editor…
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Shortcut to run the On-The-Fly for the current routine division.
In the Competition Monitor/Tabulator screen, there is a button to “Run On the Fly for this Group” in the Edit Routine Details pop-over.
Click this button to find all similar routines and populate the On The Fly report with the results. From there you can print.
This also works well with the feature below – Custom Competition Categories |
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Custom Competition Categories In Edit Existing Performance Order you can set a “Comp Group” for just that routine.
You can type in the Override whatever you want. On subsequent routines, the name you entered will become an option. The category you enter will appear on selected reports. Use this with the On The Fly capability to report on your subset of routines. |
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New Report Options for On The Fly Competition Monitor /Tabulator -> On The Fly
The “Grand Champ” report is typically a Studio Competition report, for example, “the top 5 scoring routines from all studios”
If you have a need for a special “dance off” contact us for assistance.
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On The Fly Report Presets Competition Monitor /Tabulator -> On The Fly
If there are searches that you often do, you can save them as a preset.
For example if I’m looking for my Junior Solos, I can configure the search. Then… click the Presets button, and “Save Current Selections as Preset.
Give it a name you will recognize…
And it will appear when you select Presets.
If you want to delete the preset – click the
If you want to resave the preset with updated selections click the
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Nominations Filtering / Printing / Assignment Enhancements
Event Manager -> Award Nominations & Auditions
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Added “AgeDiv, Subject, Group, PointScale” as a new option for displaying routine summary in reports.
Preferences-> Behavior-> Reporting/Printing |
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New Method to Sync and Load Scores Previously all scores were synced as individual records when you did a sync. Given 500 routines, with 5 categores and 3 judges, on average 7500 score records would need to be created and synced across all devices – this took a long time. Now we are generating “score packets” that contain all the scores in a single file that syncs in seconds. The scores are unpacked and updated automatically.
There are a few things that you need to know.
The same rules apply for multi-room events – create the scores on the “master” room, then sync. With the second room, sync to download the score records. As the competition continues, you can sync as needed to copy the updated scores from one room to the other.
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If your system does not have any scores for that event it will ask you to Load them.
If you have updated scores that need to be save, it will ask you to save them now. Generally click Save Now.
If the scores on your computer our not current it will ask if you would like to update them. Generally click Continue
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General Improvements
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Event Manager
Registration Dashboard
Added Export feature in Registration Dashboard by Reg
Default export contains: Unique key Registration Unique key Studio Date Registration Created Studio Name Studio Owner First / Last Name Studio City, State Email address Phone 1, 2 Social Media Website Total Routines Total Students Total Teachers Total Observers Total Fee Remaining Balance |
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Added Multi-Reg flag in Registration Dashboard to show if a studio has registered more than once in a found set (e.g for the season) |
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Attendee Lookup and Numbering
Added support for searching Attendee lookup for attendees with addons In Find mode, click the Attendee Addons button |
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New Reports / Labels
(Reports)
(Multiple Scholarship Numbers)
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Ability to Exclude Attendees if they are dancing below their specified age range.
In find mode, use the Add Criteria button, click Omit, then select Yes to Attending Below Age |
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Registration Check In
Added Preference controls to set the default sort when using Event Check-In.
Preferences -> Behavior -> General |
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Awards and Scholarships
Fixed Display issue in the Awards screen for the Award Recipient due to new addition of including attendees age in their full name for display in other reports/screens |
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Prevent the same Attendee from receiving more than 1 scholarship in the same season. Select Preferences -> Behavior -> Judging / Scoring and select Any Scholarship. This will highlight any Award/Scholarship assigned to the same attendee on the Award Screen. |
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Exclude individual Attendees when Assigning Scholarships Numbers In the registration locate the Attendee – click on their name and select “Sch Number Exemption”.
When assigning scholarship numbers, the person will be automatically excluded even if they are in the found set. |
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Coupons / Discounts
New Options include the ability to reduce the amount of the Grand Total options:
Event Manager -> Coupon Manager
If you are using one of the “less Deposit” options but are only taking Reservations, you can specify an amount to subtract from the Grand Total amount.
Season Control -> Edit the Event -> Deposit Settings |
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Limit all coupons from being applied to registrations that are below a specified dollar amount.
Preferences -> Registration -> Payment/Deposit Setting -> Minimum Balance Required to Apply Coupons. |
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Reapply Manually Applied Coupons Automatically – Normally coupons that are not Auto-Applied are not recalculated unless you remove and reapply them. This new option allows this to be managed automatically. |
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Multi City Discounts for Conventions Preferences -> Pricing – Select a pricing tier
You can enable an automatic discount that is applied per attendee for the selected attendee type.
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Back Office
New fields added to the Transaction Report Added Attendee, Routine, Paid and Balance fields to Transaction Viewer to be available for export as needed
Back Office -> Transaction Reports |
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Updated Staff Manager Reorganized Staff Manager for clarity. Blue indicates a local account. |
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Configuration
Preferences
Updated Email Configuration Combined two popovers into a unified page for configuration.
On the left, set which emails should be sent. In the middle columns, define additional / alternate email addresses. On the right, some emails can use a template – select which one – or… configure the default / additional message via the popup box.
Preferences -> Behavior -> Registration -> Email Notifications |
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Added Default Zoom Level on Opening and Starting TourPro. This sets the “magnification” level on the screen to make everything bigger or smaller.
Preferences > Behavior |
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General Interface
Performance / Speed Improvements
- Syncing improvements from new Score method
- Web Version
- Archiving of Old Events to reduce file size and speed
- Registration Dashboard by Event
- If you have a server, some functions will now take place on the server.
- Reduced size of the “Owner Pics” on the Account page
- On-the-Fly and Presets reporting
General Fixes
- Added manual support tools installer to Help/Info menu for judge systems
Web Version (https://yourcompany.mydanceregister.com/tourpro)
The web version is available from any desktop computer or iPad and looks just like the Full desktop version. To access it use the link format show above – just add /tourpro to your Studio registration portal. You will be prompted to log in – it’s the same user name and password you normally use.
The web version supports most functions with the exception of Judging and some printing functions. We’ve recently:
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Mobile Director Version (https://yourcompany.mydanceregister.com/tourpro)
The Mobile Director version is available from any mobile phone and is customized to fit the smaller view. From here you can check city totals, review regitrations and even make minor changes. To access it use the link format show above – just add /tourpro to your Studio registration portal. You will be prompted to log in – it’s the same user name and password you normally use.
Judging / Backstage iPad
Update iPad dialog screen when opening to provide more clarity on the mode: Judging, Admin, Backstage |
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TourPro Mobile App / Web App
For Virtual Events in Live Convention Manager, added ability to paste in a list of guests to quickly build a list. |
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